Policies

Who is Eligible to use the Facilities?

All currently registered CA&ES students, faculty, and staff are eligible to use the CA&ES Computer Labs located in 253-Hunt Hall and 1137-PES. A free campus computing account is required to access the computers. A campus computing account can be set up online at http://computingaccounts.ucdavis.edu/.

General Rules

The Computer Labs maintained by CA&ES are designed to be a useful environment for completing academic or University related work. Because of the high maintenance costs and budgetary restrictions, money needed to repair abused, damaged, or stolen equipment may not be available resulting in a loss of resources for users. Each person has a responsibility to use equipment for appropriate uses and in a proper manner. By using the CA&ES Computer Labs and the UC Davis computing accounts, each person agrees to abide by the following conditions:

Scheduling

  • Scheduled classes have priority over all other uses.  Instructors who wish to use one of the labs will need to submit a Reservation Request. 

Technical

  • 253-Hunt Hall and 1137-PES are designated for teaching; software installed there may only be used for classwork.
  • The intended specialized use has priority on specialized stations (e.g. ADA, scanning, video editing, audio editing).
  • Logout before you leave.
  • Do not let another person use your UC Davis computing account.
  • Software license agreements and copyright laws are strictly enforced in the CA&ES Computer Labs. Copying licensed software from the lab workstation hard disks or file servers is a violation of federal copyright laws and of University policy.
  • External devices such as hard drives and scanners can only be connected to workstations by CA&ES Computer Lab Management or with the permission of CA&ES Computer Lab Management.
  • Modification of hardware and software configurations in the labs is prohibited. This includes modification of the settings and configuration of printers and modification of system software.
  • The use of University computer resources for private business or commercial activities (except where such activities are otherwise permitted or authorized under applicable University policies), fundraising or advertising on behalf of non-University organizations, or the reselling of University computer resources to non-University individuals or organizations, and the unauthorized use of the University's name, are prohibited.

Behavior

  • Academic use has priority.
  • Disruption of a class in session is prohibited. Interruption of classes may be reported to Student Judicial Affairs.
  • Study groups may utilize computers at facilities as long the conversation and noise level does not disrupt the work environment of other users.
  • No loud group conversations or music (you must wear headphones).
  • Parents who bring their children into the facility must take the responsibility for the supervision and control of their child. Any child who is disruptive to other clients or causes damage to any of the equipment will be asked to leave (along with their parent).
  • Cell phones must be put in quiet mode. Phone conversations must take place outside the Computer Labs.
  • Physical contact with, or sexual harassment of any staff or patron using the Computer Labs is prohibited.
  • No displaying of obscene or lewd images or text.
  • Abusive language directed toward any staff or client using the Computer Labs is prohibited.
  • Limit of one computer per person.
  • Computer games are not allowed.
  • Leave all hardware and furniture in its original place.
  • Abide by the account setup and printing policy.
  • No soliciting is allowed.
  • The Computer Labs are smoke and tobacco free in accordance to University Policy PPM 290-10.
  • Food and drink must be kept in designated areas (backpacks or "drink safe zones").
  • No animals, except service animals, are allowed in the Computer Labs.
  • Riding bicycles, roller skates, skateboards, or wheeled devices is prohibited within any computer room pursuant to the UC Davis Traffic and Parking Code (Sections 8.05, 9.01).
  • Bicycles are not permitted in the Computer Labs.

Getting Help and Reporting Problems

Please report any hardware and software problems to lab-support@caes.ucdavis.edu. If you have any suggestions or feedback about the Computer Labs, please send email to lab-support@caes.ucdavis.edu.

File Storage Information

The Computer Labs do not sell or loan out USB flash drives, CDs, or other file storage options. You can purchase file storage items at the UCD Bookstore. Hard disk storage is not permanent. Be sure to save your files often.

CA&ES Computer Lab Management currently recommends using the UC Davis Box service to store your files, which may be accessed at https://ucdavis.box.com.

You may use the hard disk to copy software as long as it is 1) legally licensed and does not violate Computer Use Policy, and 2) does not alter the computer configuration. We do not offer support for software you bring into the facilities.

All computers restore to a default configuration automatically each morning. Extra files left on the computer hard drive are erased every day or whenever the machine is restored manually. In order to prevent losing your files, please backup your files to the UC Davis Box service.

Acceptable Use Policies

CA&ES Computer Labs are governed by all applicable UC Davis policies. These include:

Electronics Communication Policy - Acceptable Use Policy Exhibit (PDF)

UC Davis Principles of Community

Student Responsibilities and Conduct Standards

UC Davis Policy & Procedure Manual Section 250-01 "Copyright"

UC Davis Policy & Procedure Manual Section 380-12 "Sexual Harassment"

Disclaimer

CA&ES is not responsible for any lost, misplaced or stolen items. CA&ES is not responsible for any lost or damaged disks, files, or data. Computers may crash, so be sure to save your data often.